Specialists with Arts Tactics Consultancy Guidelines

FY2018 Specialists with Arts Tactics Consultancy
Application Windows:

Oct. 15 – Dec. 15, 2017 (for consultancies during Jan. 1 – June 30, 2018)

April 15 – June 30, 2018 (for consultancies during July 15 – Dec. 31, 2018)

The Kentucky Arts Council strongly encourages you to read and understand the Specialists with Arts Tactics (SWAT) guidelines and instructions before accessing the application.

Like all programs of the Kentucky Arts Council, the SWAT program is guided by the arts council's core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

To assist Kentucky schools in developing plans and assessment tools for integrating the arts throughout the curriculum.


Who May Apply

Any Kentucky public or private school or district that supports grades pre-K through 12.

Program Description

The SWAT program provides short-term technical assistance at a nominal cost to schools and districts in Kentucky. SWAT consultants are arts education professionals from across the Commonwealth who have a wide variety of expertise related to arts education. Each consultant has received training focused on current arts education issues.

Consultants provide three- to six-hour consultancies to assist schools and districts in aligning their curricula with the Kentucky Academic Standards for the Arts, developing their school or district-wide arts plans, developing formative and summative assessments and integrating the arts throughout the curriculum. Consultancies of up to six hours of on-site contact are available and may be scheduled for either a single day or over a period of time.

Grant Amounts

The Kentucky Arts Council will pay the consultancy fee for approved applications. Grants of $200 for a three-hour consultancy or $400 for a six-hour consultancy are paid directly to the approved consultants. The applicants are responsible for the consultant's travel, meals and lodging expenses (if necessary), as well as incidental costs such as photocopying, long-distance phone calls and postage (if necessary).

How to Apply

Program Timeline


  FY2018 Spring

FY2018 Fall

Application Open

Oct. 15, 2017

April 15, 2018

Application Close

Dec. 15, 2017

June 30, 2018

Applicant Notification

Ongoing during application window
and for one month following

Ongoing during application window
and for one month following

May Begin

Jan. 1, 2018

July 15, 2018

Consultancy Must End

June 30, 2018

Dec. 31, 2018

Final Report Form Due

Two weeks after the consultancy's
conclusion (before July 15, 2018)

Two weeks after the consultancy's conclusion (before Jan. 15, 2019)

Application Deadline

Applications can be submitted anytime during the application window (Oct. 15 – Dec. 15, 2017 or April 15 – June 30, 2018). Applications must be postmarked by Dec. 15, 2017 (spring) or June 30, 2018 (fall), or hand delivered to the Kentucky Arts Council no later than 4:30 p.m. Eastern time. Print and sign the application in red ink. Mail or hand deliver the signed application to the arts council. The application must be: 1) officially postmarked by the U.S. Postal Service, or 2) delivered by a shipping service (e.g., UPS, Federal Express, etc.) with a paid receipt on or before the deadline date, or 3) hand-delivered to the arts council office no later than 4:30 p.m. Eastern on the deadline date. If the arts council does not receive the printed and signed application with attachments by the deadline date via one of the three delivery options above, your application will be considered ineligible. Packages dated with internal postage meters and applications sent by FAX or email will not be accepted. Please be aware that your post office may not automatically use a dated postmark. It is highly recommended that you request hand cancellation with the date included.

Note: Due to postal regulations, all packages weighing more than 13 ounces need to be put in a pre-paid postal box.

Program Support

The arts council offers the following support to ensure program standards and goals are met:


After the Kentucky Arts Council has approved a request, the applicant will be provided with contact information for a number of appropriate consultants. The applicant then makes initial contact with a consultant to discuss technical assistance needs and a possible consultancy. If the consultant agrees to take on the consultancy, the consultant and the applicant will agree upon goals, work product, dates and other terms, including the process for reimbursement or provision of the consultant's travel, lodging and meal expenses as well as any incidental costs.

Final Report and Payment

The applicant must complete a brief final report within two weeks of the end of the consultancy. Payment to the consultant will only be made after the arts council’s receipt of the final report.


There are no appeals in this program.

For More Information

The Kentucky Arts Council welcomes questions regarding this program. For more information, please contact:

Jean St. John
Arts Education Director
888-833-2787 (toll free)


Page last updated: July 31, 2017
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