FY2024 Kentucky Crafted Program

The Kentucky Arts Council requires that you read and understand the Kentucky Crafted guidelines before accessing the application.

Like all programs of the Kentucky Arts Council, the Kentucky Crafted Program is guided by the arts council's core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Summary

Kentucky Crafted is an adjudicated program that provides assistance to Kentucky visual and craft artists through marketing, promotional opportunities and arts business training.

The purpose of the Kentucky Crafted Program is to support professional visual and craft artists and promote a diverse selection of high quality art in Kentucky.

Adjudicated visual and craft artists are eligible to exhibit at the Kentucky Crafted Market and other events sponsored by the program.

Goals

• Identify artists whose work shows artistic excellence and high quality craftsmanship.
• Help Kentucky visual and craft artists market their work regionally, nationally and internationally.
• Encourage the production of superb art and craft products.
• Provide retailers, galleries, businesses, government entities and the public with access to exemplary works of art and craft.
• Promote Kentucky as a leading producer of high quality art and craft in order to enhance tourism and economic development.

Program Benefits

• Use of the Kentucky Crafted logo, which is nationally recognized as a symbol of artistic excellence and quality craftsmanship.
• Representation in the Kentucky Arts Council’s online Kentucky Crafted Directory..
• Eligibility to exhibit at The Kentucky Crafted Market, an annual wholesale/retail arts marketplace produced by the Kentucky Arts Council.
• Introductions to national wholesale marketing opportunities.
• Opportunities to participate in various state-sponsored displays, exhibits, events and promotions.
• Referrals to wholesale buyers, galleries, show organizers, state agencies, corporate buyers and the media.
• Access to professional development through conferences, workshops and new initiatives.

Participation Requirements

In order to maintain eligibility, participants in the Kentucky Crafted Program must:

• Remain full-time residents of the Commonwealth of Kentucky.
• Actively produce and market adjudicated work.
• Complete an annual Creative Industry Report (participation renewal form).
• Attend initial orientation session in Frankfort.
• Inform your legislators of your inclusion in the program.

Who May Apply

Visual and craft artists who do original work in any medium, are full-time residents of Kentucky and are 18 years of age or older.

Residency Requirements

Applicants must be U.S. citizens or lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S.

Applicants must have been legal Kentucky residents for a period of at least six months immediately before the application deadline (e.g., legal residency must have begun no later than Feb. 15, 2023, for applications due Aug. 15, 2023).

For proof of residency, you must submit a copy of two of the following documents by the application deadline:

• Kentucky driver’s license, which includes the date issued and expiration date OR State of Kentucky identification card, which includes the date issued and expiration date. (Note: The arts council will not accept both a Kentucky driver’s license and a State of Kentucky identification card as the required two proofs of residency.)
• Kentucky voter registration verification from the State Board of Elections Voter Information Center website at https://vrsws.sos.ky.gov/VIC/. (You may redact political party information.)
• Kentucky state income tax forms for the most recent year. (You may redact income information.)

These are the only acceptable forms of proof of residency for this application.

Restrictions

• All digitally created or manipulated work must be derived from your original imagery. Digital impressions of appropriated images, such as clip art, downloaded paintings, prints, drawings, etc., are not allowed.
• All work samples submitted must have been created from 2019 to 2023.
• Artwork created under the supervision of an instructor within an undergraduate or graduate degree program is ineligible.
• Applicants who create work in different media must submit separate entries for each medium. Each entry must contain five work samples and marketing copy. Applicants may submit up to three entries by medium in a single application.
• Pieces made from items purchased and decorated, or created by combining purchased commercial objects, are ineligible. Exceptions are made for pieces in which commercial or found objects play a subordinate role to the overall design.
• Handcrafted components used in original artwork may be submitted as samples only if a resulting finished product is also submitted for inclusion in the program. For example, samples of handspun wool used in making wool hats must be accompanied by samples of the finished hats.
• Work that appears to be Native American but was not made by a Native American is prohibited, as stipulated in the Indian Arts and Crafts Act of 1990 with expanded criminal penalties in the Indian Arts and Crafts Amendments Act of 2010. Note: The Indian Arts and Crafts Act of 1990 makes it illegal to sell, or display for sale, any product not made by Native American Indians in a way that falsely suggests it was. If submitting authentic Native American work, please also submit a copy of your membership card in a federal or state-recognized Native American Indian tribe, band, nation or organized group or community with your entry.

Application Timeline

*The New Participant and Market Orientation is mandatory for all successful applicants. However, participation at the Kentucky Crafted Market is voluntary.

Application Assessment

Applications will be assessed using the following performance expectations.

1. Artistic Excellence (75 points)
• Clarity of artistic vision
• Demonstration of a cohesive body of work
• Technique, including attention to detail
2. Marketability (25 points)
• Effective marketing copy
• Effective images for marketing the work
• Appropriate pricing for retail markets

Application Deadline

Submit the online application no later than 4:30 p.m. Eastern time, Aug. 15, 2023, with all required documents and supporting materials, in accordance with the program guidelines.

Documents and supporting materials must be either:

1. Emailed to kyartscouncil@gmail.com no later than 4:30 p.m. Eastern time on the deadline date. If the arts council does not receive the required documents and supporting materials by the deadline date via one of the three delivery options, your application will be ineligible.
2. Mailed to the arts council with an official postmark by the U.S. Postal Service, or
3. Delivered to the arts council by a shipping service (e.g., UPS, FedEx, etc.) with a paid receipt on or before the deadline date.

Packages dated with internal postage meters will not be accepted. Please be aware that your post office may not automatically use a dated postmark. It is highly recommended that you request hand cancellation with the date included.

Please note that, due to postal regulations, all packages weighing more than 13 ounces must be given directly to a postal clerk at a post office, not dropped in a postal box.

Following the deadline, each application will be audited by the program director, who may contact the applicant if clarification is needed prior to the panel review.

Kentucky Sales and Use Tax Registration

You must have a current sales and use tax account with the Kentucky Department of Revenue for your art or craft business, or have submitted a Form 10A100 Kentucky Tax Registration Application in order to complete your application. If you do not yet have a Kentucky Sales and Use Tax permit number, a copy of the completed Form 10A100 must be included.

How to Apply

• Carefully review the program guidelines.
• Create a profile in the GoSmart application system.
• Note: Due to compatibility issues when using Internet Explorer, the arts council recommends using Google Chrome, Firefox, Safari or other browsers to complete your application.
• To determine district numbers, contact your county clerk’s office. You can also find your congressional district by going to https://www.house.gov/ and entering a ZIP code and, when prompted, a street address. Find your state legislative districts by going to legislature.ky.gov.
• Once your profile is complete, click on the "Media Library" tab located at the top of the page, then “Images.” You should upload all your work sample images BEFORE starting the application.
• Begin your application by selecting the “Grant Applications and Forms” tab, find "Kentucky Crafted" and click “START.”
• Click the “Save Work” button on each page or your work will be lost. Click the “Final Submission” button before 4:30 p.m. Eastern time on the deadline date.

Digital Images of Work Samples

As part of the application process, you must submit digital images of five work samples per application. You may upload supplemental images of your five work samples. All images should be:

• JPG, JPEG format.
• Sized at exactly 1920 by 1920 pixels (at a resolution of 72 pixels per inch) for quality consistency during the review process.
• Uploaded to your "Media Library" prior to starting the application so that they can be accessed later in the application process.

When uploading images to your “Media Library” page, you must click the "Show Additional Fields”" drop-down to access the required fields for each image. Otherwise, your images will not include the required information when uploaded to your application. This will have a seriously negative impact on your scores.

Some of the fields are not required for this application. The required fields for work sample images are:

• Image Title
• Artist Name #1
• Year Completed
• Retail Price
• Height, Width and Depth
• Artwork Description

Work samples are the primary means by which panelists assess artistic and professional quality. Carefully consider your choice of work samples in relation to the program’s performance expectations. Images should not include anything that detracts from or interferes with the main subject of the image.

The most effective image presentation is one that shows panelists a cohesive, consistent, developed body of your latest work. Select images representative of your style, and sequence them in a way that will enhance the panelist’s understanding of the direction of your work and draw their attention to your most significant pieces.

For detailed information about preparing your sample images for submission, go to: http://artscouncil.ky.gov/KAC/Applications/pdf/WorkSamples-PIXLR.pdf

Work Samples

Five samples of your original work are required for review as part of the application process.

• All work samples must be original pieces made by the applicant.
• Work samples must be in the same medium.
• Samples should be of similar style and technique to complement each other and create a cohesive body of work.
• Sets can be considered as one sample. For example, a set of jewelry may consist of earrings, necklace and bracelet designed to be worn together; a tea set may consist of tea pot, creamer, and cups and saucers; a triptych consists of three separate paintings that combine to make one image, etc.
• Work samples employing techniques, styles, materials or themes that vary greatly should not be mixed within a single entry.
• If you work in different media, you must submit a separate application for each medium you would like to be considered for inclusion in the Kentucky Crafted Program. A maximum of three applications may be submitted per year.
• Please consider your choice of work samples carefully in order to meet the program’s performance expectations. Be sure to provide marketing-quality images of your work samples and marketing copy targeted toward your potential customers.

Work Sample Delivery

You can either ship your work samples to the arts council office or drop them off in person at the panel review location on the designated day and time.

If you ship your work, make sure to select delivery tracking and insurance with your shipping service. Samples must be shipped in sturdy, reusable shipping containers with prepaid return shipping labels enclosed. Shipped work samples must arrive at the arts council office between Sept. 4 and 8, 2023.

Mailed work will be unpackaged and inspected prior to the panel date. Pack your artwork in bubble wrap or other material that can be reused easily for return shipping. Please note that the arts council does not accept artwork that is packaged in Styrofoam peanuts or shredded paper. Shipped work that is packaged incorrectly will be returned to the artist and not reviewed by the panel.

Use the following address for shipping work samples only:

Kentucky Arts Council
Attn: Dave Blevins
500 Mero Street, Fifth Floor
Frankfort, KY 40601

Hand-delivered samples must arrive between 9 a.m. and 1 p.m. Eastern time, Tuesday, Sept. 12, 2023. Additional information on hand-delivering work samples to Frankfort will be provided after the application deadline.

Work Sample Return

All hand-delivered samples must be picked up between 9 a.m. and 1 p.m., Thursday, Sept. 14, 2023. Arts council staff will not discuss the panel results during work sample pickup.

For the return of shipped work, you must enclose a prepaid return shipping label with your shipped work samples. Insurance on shipping is your responsibility. Make sure you have furnished proper packing materials and repackaging instructions. The Kentucky Arts Council will not be held responsible for any items broken during return shipment.

If you leave your work samples in the possession of the arts council beyond Nov. 1, 2023, either by way of failing to pick up the samples or failing to provide proper return shipping labels and instructions, the samples will become the property of the arts council.

Panel Meeting

A panel of arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Panelists may be chosen from both inside and outside Kentucky. Arts council staff do not participate in the review or scoring of applications.

Note: The Kentucky Arts Council reserves the right to disqualify any current or future application if there is reason to believe an applicant has tampered or had inappropriate contact with a panelist.

Appeals

There are no appeals for this application. You may request the panel scores and comments for your application only after your applicant notification has been received.

Program Agreement Form

Successful applicants will receive a program agreement form detailing their benefits and responsibilities as a participant of the Kentucky Crafted Program. Successful applicants must agree to the terms, sign the form and return it to the arts council within 15 days if they choose to participate in the program.

Kentucky Crafted Creative Industry Report

All Kentucky Crafted artists must submit an annual participation renewal form known as the Creative Industry Report. A link to the form will be emailed to participants each year. If a Kentucky Crafted participant fails to submit the required form, the arts council will suspend all program opportunities including eligibility to exhibit at The Kentucky Crafted Market, and remove the artist’s online directory page.

If I have questions, who can help me?

Dave Blevins
Arts Marketing Director
502-892-3120
david.blevins@ky.gov